Navigating the User Interface

Navigating the User Interface

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Navigating the User Interface
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Contents

1. Navigating the Platform Window

The elements that make up platform pages are shown here, with links to detailed information below.

  1. Titles
  2. Applications Button
  3. Tabs
  1. Relay Social Networking Panel
  2. Action Buttons
  3. Links and Icons
  1. Content Pane
  2. Workspace
  3. Sidebar Buttons
File:GUI.png
1. Titles
The name of your organization appears here. This is the tenant name. (Think of the platform as an office building. Each tenant is an organization, which can have multiple users.
Below the organization is the name of the currently running application.
2. Applications Button
Clicking this button gives you access to the world of applications available on the platform.
3. Tabs
Every time you open an object record, a list-view of objects, or a report, a new tab is created in which to display it. Use the tabs to quickly shift your working context to the area you need to focus on.
4. Relay Social Networking Panel
Use this area to post messages to your followers and to rapidly access the groups and documents you're following, as well as your profile page (your "wall") where all of your messages are aggregated).
5. Action Buttons
Click these buttons to take action. They manage records in the object, and allow customization of the object:
  • Click the [New Record] button to add a new record to the Object
  • Click [More Actions] for a list of operations you can apply to multiple records at one time
6. Links and Icons
Along with Action buttons, Links and Icons provide access to platform functionality. The basic set shown here includes:
  • A customization link you can use to rapidly switch into Designer mode.
    (A new tab opens in which to customize the object.)
  • The refresh icon File:RefreshIcon.png to re-display the page.
  • The help icon File:HelpIcon.png to go to part of the support site that is relevant to the current page.
Learn more: Using Icons in Data Entry Forms
7. Content Pane
The content in the body of a page varies. It can be a List View, which will be discussed shortly, a Record View, a dashboard full of Widgets as shown below, a list of Reports or Documents, or many other things, depending on the tab that is currently selected.
Widgets - A page of Widgets
8. Workspace
The Workspace area shows provides a list of Objects and other platform elements that are part of the application. The Recycle Bin also appears here.
In addition there is an area for searching and one for creating new things, each of which can be individually opened or closed.
9. Sidebar Buttons
When the Workspace is open, the Settings and Designer areas are closed. Click Settings to personalize the platform and make other adjustments. Click Designer to access the full suite of platform customization capabilities.

2. Navigating a List View

Workspace > {object}

A List View displays a list of records. You can get to a List View by clicking any object in your application Workspace.

2.1 About the List View

The List or grid is the most common kind of multiple-record view, but there are other kinds of views as well. For example: Tree and Calendar displays. (Learn more: Views.)

In a List View, records are displayed in a grid, like a spreadsheet. At the top of the view, under the action buttons, a view control bar gives you many ways to control your view of the data:

File:ListView.png
  1. Choose from standard and custom Views to determine which records are selected and which information is displayed.
  2. Click the Wrench icon File:WrenchIcon.png for a list of options you can use for Managing the View.
    File:WrenchIcon_ViewMenu.png
  3. Click a column heading to sort the records on that column.
    (The column icon changes to show that it has been sorted.)
  4. Click again to reverse the sort.
  5. Click an entry in the Alphabetic Index to limit the list to values starting with that letter in the most recently selected column.
  6. Type in a value and click the Magnifier icon File:MagnifierIcon.png to search for a record with that value. Click the down arrow to get a list of things you've searched on before.
  7. Click the double down arrow icon File:DoubleDownIcon.png to do advanced filtering:
    File:ListViewFilter.png
Things to know about filtering
  • To apply a filter to a checkbox, use "1" for Yes/True and "0" for No/False values.
  • Specify multiple values using the pipe "|" character. For example: "State equals CA|NY|MN"
  • Specify an empty numeric field using BLANK. For example: "Phone equals BLANK"
  • Specify an empty string field using two single-quotes with nothing between them: ('')
Learn more:Complex Expressions

File:notepad.png

Note: The filter is not saved with the view. For details on how to include a filter in a View and save it for future use, see Filters.

2.2 Working with a List View

2.2.1 Sorting a List View

List Views can be sorted by clicking on a column heading. You can then choose between an Ascending and Descending sort.

2.2.2 Viewing and Editing Records

List Views for Objects contain these icons:

File:FolderIcon.png (folder icon) View the record shown in this row
File:PencilIcon.png (pencil icon) Edit the record shown in this row

2.2.3 Searching a List View

At the top of the window, type text into the search field and press the Magnifier icon File:MagnifierIcon.png to select records whose contents contain the value you specify, or click the down arrow to select a recently-used search term.

File:SearchBar.png

2.2.4 Printing Records

To print the view showing in the current page:

  1. Click the Wrench icon File:WrenchIcon.png
  2. Click Print this View
    The page of records you are currently viewing is displayed in a new window, as a preview.
  3. Use the web browser controls to print the page or save it to a file.

To print multiple records, or all records in a view:

  1. Click the [More Actions...] button
  2. Click Print
    A dialog opens with additional options.
File:PrintRecordsInView.png
You can choose to:
  • Modify the list of records selected from the current view
  • Choose one of the available views, to print all of the records it contains.
  • Choose to format the records using an existing Form layout or a Print Template.
    (If you choose Print Template, and none exist, a button appears to let you create one on the spot.)
  • Choose Portrait or Landscape mode for the printer
A PDF containing the results is generated in the background, and a message is sent to your inbox when it is ready for you to download.

2.2.5 Customizing a List View

You can choose the columns that are displayed in the list, and the order in which they appear. You can make different views that are available to users in different roles.

Learn more: Managing Views

3. Navigating a Record View

Workspace > {object} > {record}

The Record View (also known as the Record Detail View) shows you information for a single record.

3.1 About the Record View

You open the Record View from an object View--typically, from a List View, as shown here, by clicking the Folder icon File:FolderIcon.png:

File:RecordView-Opening.png

The parts of the record View are shown here, with links to detailed information below:

  1. Page Control
  2. Action Buttons
  3. Links and Icons
  1. Record Name
  2. Social Networking (Relay) Operations and Tags
  3. Information Sections
File:RecordView.png
1.Page Control
If more than one page is required to display information, this control shows you where you are, and lets you move from page to page.
2. Action Buttons
You can define your own Action buttons, but these four are the default:
  • [Edit] - Click this button to modify the record.
  • [Clone] - To save yourself some work, make a copy of an existing record and then modify the fields that are different.
  • [Print] - Create a PDF or HTML page from the record, formatting it using one of the standard or custom-build Forms or Print Templates. Then email page content, save it as a web page, or print it out. (More below)
  • [Delete] - Delete the record. (If you find you need it later, check the Recycle Bin.)
3. Links and Icons
These standard links and icons make your life easier:
  • Customize this Form - A record is displayed using a Form. The default form is displayed, if no other form is chosen, or if the user's Role doesn't dictate the Form they see. When you have the appropriate privileges to modify Forms, this link is displayed. Click it to change which fields are displayed, the order in which they occur, and many other aspects of the Form.
  • Pin icon File:PinIcon.png - When a page opens up as a new window nested in the current tab, this icon appears. Click it to create a new tab, "pinning" this page to the tab bar.
  • Delete icon File:DeleteIcon.png - Click this icon to delete the record.
  • Refresh icon File:RefreshIcon.png - Click this icon to update the page.
  • Help icon File:HelpIcon.png - Click this icon to go to a support page designed specifically for the tasks you're doing.
4. Record Name
The record "name" typically comes from the first field defined for the record. (It can be changed using Record Locators.) In this case, the Customer Name does a good job of identifying the record.
5. Social Networking (Relay) Operations and Tags
Use these buttons to interact with Relay:
Show Relay
Display the Relay feed corresponding to this record, showing recent posts that were made about it. Add your own comments, if you like. (Changes to "Hide Relay" when the feed is displayed.)
Follow
Follow this record. That way, every new post made to this feed comes to your feed "aggregator", where you get posts from every record, group, and user you are following.
Tags
This area of the tool bar displays Public (visible to all) and Private (visible to you only) tags that have been applied to the record. Click the Pencil Icon File:PencilIcon.png to add new tags.
Tags are free-form. You can type anything you want. But it helps to keep things consistent. The Tag dialog shows you tags that have been most recently used and tags that are most popular.
Then, on your Home Page, create a Tag Cloud Widget to rapidly access records by their tags.
6. Collapsible Sections
Sections can be collapsed by clicking the icon at the end of the heading.
Basic Information
The information shown is configurable, but the kind of information displayed in the screenshot above is fairly typical. The current record owner is shown, along with significant fields in the record.
Record Information
These are standard tracking fields defined by the platform, showing when the record was created, when it was last modified, and by whom.
Related Information
The Related Information section displays information from records that are related to this one.
For example, Notes and Attachments records are displayed here. (You can also click a button to add a Note or an Attachment on the spot.) For a Customer object like this, the customer's Orders might well be displayed, if the application designer chooses to do so.

3.2 Working with the Record View

3.2.1 Printing a Record

To print a Record
  1. Visit the Object Record.
  2. Click the [Print] button
    A dialog box opens with printing options.
  3. Choose your printing options:
    • Choose to format the record using a Print Form or a Print Template.
      (If you choose Print Template, and none exists, a button appears to let you create one on the spot.)
    • Choose Portrait or Landscape orientation for the printer
    • Choose to Open in a New Window or Save as Document
      The generated format depends on your choice and the type of template:
Save as Document Open in a New Window
JSP template PDF HTML
HTML template
Word template Word document
PowerPoint template PowerPoint file

3.2.2 Editing a Grid Section

In general, editing a record is a matter of filling in fields and clicking Lookup icons to select records. But records may also display related records (a collection of records that are related to the one you are viewing).

For example, an Orders record might contain a grid section that displays OrderItems, like the one shown here:

File:GridInForm.png

In a Grid Section, you:

  • Fill in fields to create or edit related records.
  • Click [Add More Lines] to make the grid section larger.
  • Click the Trashcan checkbox at the end of a line to delete the row.
    (The row is deleted when you [Save] the record the grid section is in.)
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